How a Coin Order Changes Hands
A coin order usually involves a few people. Each section below is written for one of them.
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Q:What is the minimum order for challenge coins?
Q:Do you ship to APO, FPO, and DPO addresses?
If You Are Getting These Made
Send your insignia or seal with the wording you want, and put the date in that same request. Our US-based art team emails a free full-color proof. Revisions are unlimited, and nothing is charged until you approve the art and quote.
Count back from the date you need them.
We count back from this day to find when the proof should be approved and paid.
That does not look like a date. Try a format like 9/30/2027.
That day is already behind us. Enter the upcoming day the order must arrive.
Have the proof approved and paid, or the purchase order accepted, by
leaving 4 weeks for production and a week for shipping.
This date is too close for standard production. American-made coins are the faster option, and they are made in 7-10 days.
September 30 closes the federal fiscal year, and late summer is our busiest stretch, with offices ordering to use funds before the close. Veterans Day in November is another busy date. We can't guarantee a date for custom orders. Order early and include your event date in the quote request.
Once the proof looks right, send the quote to your approver.
Q:Is All About on a GSA Schedule?
If You Approve the Purchase
The federal micro-purchase threshold rose from $10,000 to $15,000 on October 1, 2025 (FAR 2.101 and GSA SmartPay Smart Bulletin 002), and a Government Purchase Card is the preferred way to pay at or under that amount. The agency sets the single-purchase limit on each card, so the cardholder confirms their own limit with their Agency/Organization Program Coordinator (A/OPC).
Two sample orders, both under $15,000:
A battalion orders a unit coin for everyone in the unit. The quote total is $12,520.00.
2,000 × 2.5" coins, color on both sides
$6.26 each
The quote total is
$12,520.00
A change of command can include a commander’s coin in a presentation case and a unit coin for everyone else, all on one quote. The total is $3,378.00.
100 × 2.5" commander's coins, color on both sides, each in a velvet coin case
$13.38 each
$1,338.00500 × 1.75" unit coins, color on both sides
$4.08 each
$2,040.00Total
$3,378.00
Send the quote number to the cardholder.
If You Hold the Card
Once the proof and the quote are approved, pay at online checkout or call a rep with the quote number to pay by phone. Production starts when the payment goes through.
If You Pay by Purchase Order
A government entity can pay by purchase order, and so can a public school or a hospital.
- Official letterhead
- NET 30 terms
- Total matches the quote
- Signed by an authorized person
- Names who handles payment
- Email address for the invoice
Choose purchase order at checkout and upload it there, and production starts once we accept the PO.
If the Order Is Tax Exempt
In the sales tax section, choose Government Exemption and upload your exemption certificate in the field that opens so it stays on file with the order. Checkout recognizes a GSA SmartPay card and warns you before payment if sales tax is about to be charged.
Some agencies do not issue an exemption certificate, so send your rep the tax-exempt document the agency does use. We have to keep that paperwork with the order, and the tax comes off once it is there.
Your saved certificates
If You File the Paperwork
Finance staff and billing officials can download the signed W-9 and Section 889 form on this page. One vendor record covers an order from any of the four All About sites.
Signed W-9
A W-9 gives finance our legal name and taxpayer information, and this one for AA Coins & Pins LLC was signed in June 2026.
Download Signed W-9(1 Page)Section 889 Form
Signed in February 2026, it represents that we do not provide or use covered telecommunications equipment or services, and an agency can pull the FAR representations from SAM.gov with our UEI.
Download Section 889 Form(2 Pages)Registration
- Legal entity
- AA Coins & Pins LLC
- Unique Entity ID (UEI)
- QG15PKAAJQY7
- CAGE code
- 9HB38
- SAM.gov registration
- Active
- GSA Schedule
- NoneOpen market, most often on a purchase card
A PDF invoice is on the order page, and a rep can email a copy.
Q:Are All About Challenge Coins, Pins, Patches, and Lanyards the same company?
When You Reorder This Design
Most coin reorders start from the email we send about 30 days before a mold expires, when your rep also sends a quote for the same design. The mold stays on file for 3 years from the latest order and each reorder restarts the 3 years, with no new mold fee and with the artwork kept permanently.
Tell us what should go on the coin and when the unit needs it.
Happy to start the proof from there.
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